Minutes

Click to see the report

Click to see the report

Click to see the report

T-29 Meeting  On Proposed Special Assessment   

Sunday /6/2023 start   3:00pm end 3:36 p.m.

Present: Lauren Rich; Pip Gordon; Nancy and Jerry South; Doug Joel; Alice and King Rockhill; Mike and Betty Russian; Sally Hardenberg; Anna SinghDeo; Sari Spieler; Daniel Goldsmith; Ralph Palmer; Jennifer Bosserman; Dustin South; Cathy and Kurt Groesch; Janice Tabbal; Wayne Tilson; Janet and Russell Harvey; Jo Morrissey;

Present by phone: Virginia Thomson and Cyril Trask. There have been prior precedents for allowing phone voting.

The special membership meeting was called to order by President Nancy South and she read the agenda below:

Explain the Special Assessment Meeting is to vote on assessing all members of T29 for funding the connection of the new well to the pump house.

The Well Project Committee will present the steps which need to be taken and the estimated money each step will require.

List the required work and the costs to each part of the project as well as the total for the entire project.

Keeping in mind these are estimates and the final expense for all facets of the project may be less or more than estimated.

The T29 Board of Directors suggests $2,000 for each lot, paid in four installments of $500 each over two years, beginning February 2024, may be enough to connect the new well to the pump house. 

Doug Joel, the lead on the well committee, discussed the meeting he and Kurt Groesch had with Carl Garrison the P.E. (professional engineer) from Garrison Engineering who was the one who helped us on the arsenic project engineering. They got assurances from Carl that any cost overruns must have prior   approval. Doug then went on to review in detail the proposed costs on completing the new well hook up.

It was pointed out that Carl was significantly less than the other bids we received as he already has the designs of our well site on his computer from the prior work thus saving a great deal of time and expense.

Pip then discussed the gate and fencing for the well site. The county sent someone out to tell us where the fence needed to be placed. Instead of a straight line they want us to do a stair step approach down the hill and there is a painted line where they want the fence. It was suggested we go back to the county and see if we can get a more reasonable plan.

 Lauren will check with department of Health on what the actual requirements are to ensure our well site is safe .

Discussion from the group also centered around what the purpose of the fence and gate are- i.e  block trespassers, keep well safe, keep, area next to well inaccessible for people to dump or get into homes near the site.

McBride fence will be getting their bid on the chain link fencing to us soon so we will have some data. The fencing issue was tabled at this point until we have more information. It is the last thing that needs to be completed in any case.

Lauren mentioned to group that the bid we got from Garrison was just the engineering and didn't include the fencing which is why the proposed assessment is for more then his bid. We want to avoid having to go back to the group (which would require another special meeting)

Everyone was again reminded that the annual water fee is due September first.

There was a brief discussion of lot owners who do not have water on their lot if it might be possible to apply moneys paid towards an assessment as credit towards the fee for hooking up to water ($10,000). We tabled this for now so we could explore our records as to where that fee originated.

A motion to approve the following:

an assessment of $2,000.00 per lot to be paid in $500.00 increments every 6 months for next two years . Payments would be due in February and July .

Reminder: water bill payments are due sept FIRST not 30^th.

      Motion was seconded and the vote was taken including two by phone. We had a quorum and the assessment passed as noted above.

Respectfully submitted

Cathy Groesch

T-29 Secretary